Poland Board of Selectmen
Minutes of Meeting
May 6, 2009
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Erland Torrey, Joseph Cimino, Peter J. Bolduc, Jr. and Lawrence M. Moreau present. The Town Manager and Recording Secretary were also present.
Public Hearing – General Assistance Ordinance – State Proposed Food Maximums Revisions
Selectman Torrey moved to open the Public Hearing. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to close the Public Hearing. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to approve the proposed food maximum increases to the General Assistance Ordinance. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of April 15, 2009. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Bolduc)
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
APPOINTMENTS
Applicant: Brian Camire – Rescinded his application due to time constraints.
Applicant: Stan Tetenman – Stan would like to be on the Economic Development Committee and would resign from the Comprehensive Planning Committee if need be.
Appointment Process for the 2009-2010 year - Discussion
Alternates for Boards – should continue with
Budget Committee – First consideration would be given to those who ran but were not elected.
Section 5.5.6 – Intent of Charter Commission was not to have one individual assigned to more than one Board/Committee.
At the Board’s request the manager will consult with the attorney who worked on the Charter regarding the descriptions and intent of appointments. The Board will begin making appointments at their first meeting in June.
Bids
Selectman Bolduc moved to accept the ambulance bid of $5,021 from Island Falls Fire Department as is, where is. Selectman Torrey seconded the motion. Discussion: Due to liability issues other uses for the ambulance have not been considered.
Vote: 5-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. In addition the following items were discussed and or provided:
Legal Workshop – Summary/answers from Attorney;
Overtime Memo – No discussion;
Personnel Policy Workshop Date – The workshop will be held at the first meeting in June from 6:30-7:30.
Future of P/T CEO Position – The Town Manager was given approval by the Board to begin the search for a full time Code Enforcement Officer.
Financial Reports: 08 / 09 Revenue and Expense
Recyclables at $35 / ton ($1,447 / month - $240 more than incineration) – The manager reported that recycling is slowly heading in the right direction.
Draft CIP by June 30th for BOS / PB Review - FYI
Communications - The following materials were included in the meeting packets:
Birch Dr. Follow Up – RC and Sons will be out next week to repair some small issues at no cost to the Town.
MMA - Services on Property & Casualty Pool - FYI
OLD BUSINESS
Using TIF Proceeds in Other Areas
Prior to any discussions Chairman Sanborn called for the item to be tabled until the Town has met with the DECD representative and the town attorney for the purpose of verifying that all of the facts are correct and all requirements have been met in which the Town can then move forward in a positive manner.
Selectman Moreau moved to authorize the Town Manager to arrange a meeting with the DECD representative and the town’s attorney for the meeting of June 2nd beginning at 630PM. Selectman Bolduc seconded the motion. Discussion: Resident and storeowner Mark Ferguson spoke and reminded the Board that in 2006 residents were told that TIF funds would not be co-mingled between different TIF’s. The Town Manager expressed his concern over the placeholder pipes in which the town has signed a contract with the City of Auburn. He felt this was something DECD could sign off on, as it is directly related to TIF’s I and II.
Vote: 5-yes 0-no
Selectman Cimino moved to authorize the correspondence from the Chairman to DECD requesting their review of the placeholder pipe project located at the intersection of Routes 122 and 26 and to provide a determination on the use of TIF funds for the project. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Gun Club: EDC Response – none
Snow’s Pit – Reclamation 2’ Contours Needed. Selectman Bolduc moved that if after reviewing the file it is clear Mr. Juliano has no obligations to reclaim the pit the Town Manager is authorize to then go ahead with the flyover mapping of Snow’s Pit. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
New Business
Referendum Order RSU 2010 Budget
Selectman Moreau moved to sign the RSU FYE 2010 Budget referendum warrant for Tuesday May 19, 2009. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Financial Policies Updates/Revisions – To be addressed at the next meeting.
CATV Compensation Plan – The manager was instructed to conduct a citizen’s survey on the topic until May 29th and the Board will address the issue at the first meeting in June.
Re-Sell Composting Bins – The Manager will look into how such sales are handled. Selectman Bolduc suggested such sales should be turned over to local merchant handle.
Public Bid: Little Trailer and Stationary Screen at Transfer Station – These items are no longer of use to the town. To be discussed at the next meeting.
Rescind Cable TV Ordinance at Next Town Meeting – The manager reported that FCC regulations simply overrule any town ordinance. A cable ordinance is no longer warranted. The Board agreed to rescind the ordinance at the next annual town meeting.
Draft: Sheltering Plan – No discussion.
ASSESSING BUSINESS
Revaluation Progress Report – The Board will wait to act on any revaluation matters until after the May 15th deadline.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $210,934.02. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
TIF’s/DECD – The Board agreed to submit to the manager any questions they have regarding the town’s TIF programs prior to the meeting in June. The Board would like to request a deadline from the DECD on the answers needed.
Rules and Regulations of the Board to be addressed at next meeting.
Adjourn
Selectman Moreau moved to adjourn at 9:00PM. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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